Intelligent Forms

With the advent of "on-line forms", the idea of completing forms electronically has almost become a way of life now.  They are so simple to set up, it seems that everything has  a feedback form, an opinion poll or some other means of extracting data from you.

One of the problems with these "on-line forms" is a result of their simplicity... they are very limited in terms of tailoring the set-up and lay-out of the form and the data validation during data input and reporting is very basic.

Our forms development language allows us to take your requirements and turn them into data capture forms with the customisations you need.

  • What type of form do you need?

    There are two classes of health and safety forms available.

    • The "stand alone" template .
    • This is based around the Adobe (.pdf) document format, but are editable documents that can be filled in by using the freely available Adobe Reader software.  These forms can be created from the blank template, freely edited until it has been "approved". At this point, the form is converted to a typical .pdf format which is not editable. This ensures the integrity of the data. Only "the authoriser" can "unsign" the document to convert it back to the editable state, so that further editing or reviews can be undertaken without having to re-key the entire document.
    • The "Enterprise class" solution.
    • Here, a Microsoft SQL server database is used to store all the form's data. The database is hosted on the client's IT infrastructure. We are looking at an "on-line" web service for this, but this is not currently available.      The forms bear a similarity to the stand-alone solution, but as the data is hosted centrally, there is a different user interface.

  • How can the forms benefit you?

    There are many benefits that should be considered:

    • The forms are kept as small as possible and will automatically "expand" based on what answers or reflections are  made. 
    1. This makes the most complex forms look less intimidating.
    2. By limiting what is displayed, only the data that needs to be completed is displayed.
    3. By hiding what is not required, form completion is quicker than if the user had to decide what parts to fill in and what parts to ignore.
    • Wherever possible, fields are calculated, which reduces keystroke and mathematical errors.
    • Fields are formatted and validated to restrict entries to be within acceptable limits.
    • Hover--over help messages can be added to explain what is required in each field
    • Hyerlinks can be added to buttons to display web pages. 
    • If required, electronic signatures can be added - which confirms approval. Once signed, we can lock the fields to prevent further changes.
    • With the Adobe forms, being "electronic", they  can be emailed and stored, like any file.

  • Form Templates available

    • Health and Safety - Risk Assessment/Method statement and COSHH  (See here)
    • Biological risk assessment - Microbiological and Cell culture (with HTA)  (See here)
    • Radiological risk assessment  (See here)
    • First Aid record  (See here)


Examples of  some of our health and safety forms - More details are available via the links above.


The UK Health and Safety Executive (HSE) website notes :

"As an employer, you're required by law to protect your employees, and others, from harm".

Under the Management of Health and Safety at Work Regulations 1999, the minimum you must do is:

  • "Identify what could cause injury or illness in your business (hazards)
  • Decide how likely it is that someone could be harmed and how seriously (the risk)
  • Take action to eliminate the hazard, or if this isn't possible, control the risk
  • Assessing risk is just one part of the overall process used to control risks in your workplace."


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    Health and Safety Template - Opening page

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    Health and Safety Template - Risk Assessment

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    Health and Safety Template - Method Statement

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    Health and Safety Template - COSHH risk assessment

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    Health and Safety Template - Sign-off page

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    First Aid Form

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